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Ovid Tips

Downloading into EndNote via Ovid on the Web

Using the Ovid Citation Manager for Direct Export to EndNote

Before you start to export your citations:

  • Create an EndNote library to use for your new citations. We recommend using a temporary library to receive downloads, rather than putting the new citations into a master library.
  • Quit or Exit out of EndNote.

To use the Citation Manager for Direct Export into EndNote, choose these options:

  1. Citations
    • Select which citation(s) you wish to save.
  1. Fields
    • Complete Record - Choose this with "Direct Export" into EndNote.
    • If you choose any other format, the citations will not load correctly.
  1. Citation Format
    • Direct Export - Use this and click on save to export directly into EndNote.
  2. Action
    • Save - Saves the citations selected to EndNote if you have chosen Direct Export.
    • If you have chosen Direct Export, you will be get a dialog box.
      • Choose "Pick App"
      • Choose your EndNote program in you applications folder.
      • Choose your endnote filter from the list provided
        • We recommend the MEDLINE(Ovid) filter used by the library
        • Endnote 6 and above
      • Choose your EndNote library. It is recommend you have a special "temp" library set up for this activity.

    EndNote Users. Version 4 and 5 for the Mac. To use the Direct Export feature with EndNote, make sure your EndNote has the latest update. Look under the Apple Menu for About EndNote to see what version you have. It should be 4.0.1 or 5.0.2. If not, go here and download the updater.
    http://www.endnote.com/support/enupdates.asp

Explanation of the Ovid Citation Manager

In the Citation Manager at the bottom of the web page, where you Display, Save, or Email Citations, there are four boxes:

  1. Citations
    • Select which citation(s) you wish to save.
  1. Fields
    - You can choose your format using the check boxes:
    • Citation + Abstract
    • Citation + Abstract + Subject Headings
    • Complete Record - Choose this with "Direct Export" into EndNote
    • Select Fields
  1. Citation Format
    • Ovid- a readable printout.
    • Brief (Titles) Display- Titles only.
    • BRS/Tagged- one kind of special tags for importing into EndNote.
    • Reprint/Medlars- another kind of special tags for importing into EndNote.
    • Direct Export- Use this and click on save to export directly into EndNote.
  1. Action
    • Display- displays the citations with links and can be printed from the browser.
    • Print Preview- displays the citations without links and should be used to print from the browser.
    • Email- Emails them to yourself (recommended to use for more than 40 citations or with a slow computer.
    • Save- Saves the citations selected to your hard drive directly. If you have chosen"Direct Export," on a Macintosh, you will be get a dialog box as illustrated below. Choose "Pick Application" - Choose Your EndNote program - Choose your EndNote library. It is recommend you have a special "temp" library set up for this activity.
    • Order- This feature is not active with National Jewish Health users.

    You can also include the search strategy.
    You can choose to Sort your citations.

    EndNote Users. Version 4 and 5 for the Mac. To use the Direct Export feature with EndNote, make sure your EndNote has the latest update. Look under the Apple Menu for About EndNote to see what version you have. It should be 4.0.1 or 5.0.2. If not, go here and download the updater.
    http://www.endnote.com/support/enupdates.asp

Using the Connection Feature of Endnote

Citations can be downloaded using the Connections feature from Endnote.

  • You connect to a search service like PubMed.
  • Or you can connect to a file within a search service like Ovid or First Search.
  • You can use the IP address system to connect databases that are available campus-wide or to a remote database with a password.
  • Just as there are specific "filter" files for downloading and "style" files for output, there is a group of "Connection" files. These Connection files can be edited.
  • To download any of these files, they can be found on the left menu bar of on the support page of EndNote.com: http://endnote.com/support/ensupport.asp
  • One problem with Connection files and Filter files is that they bring in a full titles from Ovid when you want an abbreviated title. Or perhaps they leave a period in a field where it should not be. The Filters can be edited but the Connection files cannot be edited for these problems. Contact Roz Dudden in the library if your have these downloading problems.

For Journal Articles:

You can Connect to PubMed for MEDLINE or to Ovid for MEDLINE and CINAHL. If you affiliated with the UCHSC, you can connect with a password to PsychInfo.

For Books:

  • You can Connect to WorldCat (OCLC). We have campus wide access. Either edit the connection file as below or click on OK went asked for passwords, leaving the fields blank.
  • You are searching a book catalog with 41 million records so be specific.
  • The title of the book will come in with all lower case words. You need to change this before using in a bibliography.
  • For Book Sections (chapters), search for the book.
    • Bring in the record.
    • Change the Reference Type to "Book Section."
    • Move the "Title" to Book title."
    • Move the Author to editor if called for.
    • Add the chapter pages if called for.

To Connect:

  1. Use the Tools Menu
  2. Select the Connections menu item
  3. Select from the list of "preferred" sites
  4. Or select the menu item Connect...
  5. This will take you to the list of all Connection files and you can choose one. When you do it will appear on your preferred list. to get it off the list uncheck the file.

To put in or take out passwords:

Open the connection file in question by going to Edit --> Connection files--> Open Connection Manager. Choose the Connection to Edit.You will get a screen like this:

Choose Connection Settings. You will get a screen like this:

If you search service is available campus wide, remove the words and check marks from the User ID and Password. You will get a screen like this:

If your service requires a USER ID and Password, enter yours into the fields and leave the checks active. You will get a screen like this:



Citation Verification

Incomplete or erroneous citations can be easily verified using field searching techniques. Of the eight components of a citation (au, ti, so [so = jn, yr, vo, ip, pg]), you often do not know which is incorrect. You can try various combinations of fields to verify a citation. Below are some sample strategies.

To find this citation:

Zwickey HL. Potter TA. Antigen secreted from noncytosolic Listeria monocytogenes is processed by the classical MHC class I processing pathway. [Journal Article] Journal of Immunology. 162(11):6341-50, 1999 Jun 1. UI: 10352246

Potter TA.au. and 6341.pg.
6341.pg. and 162.vo.
1999.yr. and 162.vo. - this retrieves too many. It is better not to use volume and year.
Antigen.tw. and 1999.yr. and 6341.pg.
10352246.ui. - you can also search on the UI directly, if you have it.

Examples:

  • king$.au. and 490.pg.
  • jama.jn. and 289.vo.
  • pediatrics.jw. and asthma.tw. and 1999.yr.

Note: This information is provided to you as an educational service of National Jewish Health. It is not meant to be a substitute for consulting with your own physician.

© Copyright 2008 National Jewish Health